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Job Summary

As the Fleet and Facilities Operations Analyst at the Minnesota Pollution Control Agency, this position is responsible for customer service, vendor and contract management; purchase orders and acquisition of needed resources; management of the agency vehicle fleet of passenger/specialized program vehicles, and management of the agency-wide security access system. In addition, the position develops and manages internal databases, prepares and monitors annual budgets and spending plans for responsible areas, collects, analyzes, and reports on a variety of data including fleet utilization, agency sustainability, fleet telematics, and security access. The incumbent is responsible for developing, implementing, and maintaining related policies and procedures, including fleet and security access policies and forms. The position will also manage facilities projects as assigned by the Facilities Manager.

Minimum Qualifications

  • Two years of professional experience coordinating or administering programs with operational functions in two or more of the following areas: fleet operations, inventory control, vendor and contract management, property/asset management, budget/procurement or related.
  • Skilled in Microsoft Office programs such as Word, Excel, Power Point and Access.
  • Data management knowledge of the principles, practices and techniques sufficient to conduct ad hoc queries, research, analyze and compile data and report findings.
  • Ability to evaluate existing processes, anticipate needs and make recommendations for change.
  • Ability to understand and carry out complex written and verbal directions to meet deadlines.
  • Effective communications in order to manage customer, vendor and staff relationships.

Preferred Qualifications

  • Knowledge or experience in vehicle fleet acquisition/management and security access system management and related software and hardware.
  • Knowledge and/or experience with contract development and management, billing and invoicing, purchasing protocols, and procurement systems.
  • Knowledge and/or experience monitoring budget and spending plans.
  • Experience in creating, managing, and analyzing data and the use of related software for data analysis and reporting.
  • Ability to present data outcomes to leadership groups.
  • Ability to learn or familiarity with databases such as Tableau and M5.

Physical Requirements

  • Requires occasionally lifting such articles as file boxes and heavy hand tools or heavier materials with help from others and/or lifting and carrying light objects frequently. Even though the weights being lifted may only be a negligible amount, a job is in this category may require walking or standing to a significant degree or may involve sitting most of the time.

Additional Requirements

This position requires successful completion of the following:

  • A driver’s license is an essential function of this position. This requires possession of an unrestricted Class D Driver’s License. The job offer is contingent on confirmation of a valid driver’s license AND a satisfactory DLR check. Requires a Class D Driver’s License: a single unit vehicle with a gross vehicle weight of less than 26,000 pounds. This is a basic driver’s license. Operators may also tow vehicles/trailer as long as the gross combination weight does not exceed 26,000 pounds.

Why Work For Us

Our mission is to protect and improve the environment and human health. We work with many partners (citizens, communities, and businesses, all levels of government, environmental groups and educators) to prevent pollution, conserve resources, and to help ensure polluting does not have disproportionate impact on any groups of people. We emphasize work-life balance with flex schedules, compressed schedules, and options to telework for some positions.

GREAT BENEFITS PACKAGE! The State of Minnesota offers a comprehensive benefits package including low cost medical and dental insurance, employer paid life insurance, short and long term disability, pre-tax flexible spending accounts, retirement plan, tax-deferred compensation, generous vacation and sick leave, and 11 paid holidays each year. Our differences make us stronger and leveraging them helps us create a workforce where everyone can thrive. The State of Minnesota is an equal opportunity employer. We are committed to embedding diversity, equity, inclusion, and accessibility at our workplace. We do this by developing strong leaders and advocates, increasing cultural competence and understanding among all employees, and removing institutional barriers and attitudes that prevent employees from advancing as far as their talents will take them. We prohibit discrimination and harassment of any kind based on race, color, creed, religion, national origin, sex (including pregnancy, childbirth and related medical conditions), marital status, familial status, receipt of public assistance, membership or activity in a local human rights commission, disability, genetic information, sexual orientation, gender expression, gender identity, or age.