*This position could be located at our Headquarters in Anadarko or at our offices in Moore, Ok.*
Applications will be accepted through April 4, 2022 – Apply on-line at www.wfec.com
SUMMARY: Under the general supervision of the Manager, Procurement Services, the Warehouse Supervisor acts as the liaison between multiple Western Farmers Electric Cooperative (WFEC) departments to strategically supply and manage material and equipment for the construction of generation, transmission, distribution, and telecommunication projects, as well as the maintenance and operation of Cooperative facilities. Incumbent is tasked with monitoring buying patterns and material movements in order to develop an understanding of the needs of WFEC’s internal and external customers. Further, incumbent must optimize the supply chain response by designing, adapting, and delivering sourcing and material management strategies that meet those needs within budget constraints. Incumbent works to minimize WFEC’s inventory overhead and carrying costs, while improving labor productivity and maximizing performance and customer service levels.
SUPERVISORY RESPONSIBILITIES: Warehouse Workers and Warehouse Helper
ESSENTIAL DUTIES AND RESPONSIBILITIES: Include the following: other duties may be assigned. Acts as the liaison between internal and external customers, multiple WFEC departments and staff assessing and meeting overall material needs and identifying and resolving potential issues. Creates a daily warehouse work plan, assigning duties to personnel, supervising daily operations, resolving day-to-day issues, and reviewing employee performance for quantifiable output. Ensures the availability and functionality of resources (tools, information, enabler support, etc.) necessary for warehouse staff to quickly and competently receive and process deliveries, fill work orders, and conduct inventory counts. Oversees the warehouse receiving process and electronic storage of receipt documents. Utilizes PeopleSoft Supply Chain Management applications to safely and efficiently move, document, and track material movement throughout the organization, in coordination with operations, maintenance, and construction schedules. Reviews and recommends optimal inventory levels and reorder points to minimize overhead and carrying costs, without sacrificing customer service, reliability, or responsiveness. Maintains system inventory integrity, through regularly scheduled reconciliations of physical inventory counts with electronic data, proposing corrective measures to address and eliminate discrepancies associated with waste or loss, occasionally traveling to other warehouse locations to assist with inventory counts and/or warehouse setup. Performs Master File maintenance in PeopleSoft, reviews material stock requests to identify and close-out completed requisitions. Attends planning and scheduling meetings for outages and projects to plan for inventory needs. Conducts staff meetings to communicate daily work plans, coordinate staff activities, encourage safe work practices, as well as promote efficient work processes and methods of document handling, inventory management, material movement, problem resolution techniques, and work order/record closeout. Coaches warehouse personnel to follow prescribed work processes for improved personal performance and safety, resulting in more efficient department operation and delivering on-time service to the customer. Supervises the issuance and processing of material charge, credit, and transfer activity, as well as other warehouse-related documents. Works with Financial Services to settle discrepancies and reconcile billing issues. Works with staff to identify new items that need to be added to the PeopleSoft inventory system, designing forms and procedures accordingly. Supervises the disbursement and loading of all materials and equipment requested by maintenance personnel and assigned by work order for construction contractors. Ensures staff compliance with warehouse responsibilities identified in WFEC’s Project Procedure. Employs innovative warehousing practices and techniques to maintain the utility of warehouse materials. Identifies surplus, obsolete and scrap material and equipment and recommends the appropriate remaining utility, value, and disposal/sale method. Analyzes and recommends streamlined/alternative sourcing logistics and methods of material management. Recommends and implements new technology and process improvements to warehouse operations, testing corresponding software changes in PeopleSoft prior to implementation. Provides input to budget planning regarding materials management coordination.
COMPETENCIES: To perform the job successfully, an individual should demonstrate the following competencies:
Leadership and Managing People: Includes staff in planning, decision-making, facilitating and process improvement; Takes responsibility for subordinates’ activities; Provides regular performance feedback; Develops subordinates’ skills and encourages growth; Continually works to improve supervisory skills; Inspires and motivates others to perform well; Accepts feedback from others; Gives appropriate recognition to others; Delegates work assignments; Matches the responsibility to the person; Gives authority to work independently; Sets expectations and monitors delegated activities; Provides recognition for results.
Judgment/Problem Solving: Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions; Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
Planning/Organizing: Prioritizes and plans work activities; Uses time efficiently; Plans for future resources; Sets goals and objectives; Effectively organizes or schedules people and their tasks; Develops realistic work plans.
Oral and Written Communication: Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Participates in meetings; Writes clearly and informatively; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
Interpersonal Skills: Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others’ ideas and tries new things.
Organizational Support: Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization’s goals and values.
Safety and Security: Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions.
Diversity: Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Promotes a harassment-free environment; Builds a diverse workforce.
Customer Service: Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments to customers.
Cost Consciousness: Works within approved budget; Develops and implements cost saving measures; Conserves organizational resources.
QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the education, experience, knowledge, skills, abilities, and behaviors required of this position.
Education and Experience: Bachelor’s degree in Supply Chain or Business-related discipline, and five (5) years’ warehousing experience. Warehousing experience in an electric power transmission or generation facility or industrial environment and experience using a computerized purchasing and inventory system is also required. Experience with the use of an enterprise resource planning (ERP) system and related querying and reporting, plus supervisory experience is preferred. Experience may be substituted for education at the rate of one (1) year of experience for one (1) year of education.
Language Skills: Ability to read and interpret documents such as purchase orders, safety rules, operating and maintenance instructions, and procedure manuals. Ability to write basic correspondence or brief emails. Ability to speak effectively with other employees.
Math Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent.
Reasoning Ability: Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situation.
Computer Skills: Ability to use or learn to use the automated purchasing and materials management processes in PeopleSoft and basic Microsoft Office software including Outlook, Word, and Excel.
CERTIFICATES, LICENSES, REGISTRATIONS: This position requires a current driver’s license. A Certified Supply Chain Professional (CSCP), Certified Production and Inventory Management (CPIM), or similar accreditation is desired. Required to complete Forklift Operator Certification Program within 18 months of hire date.
WORK SCHEDULE REQUIREMENTS: This position normally works a daytime shift, but may be required to work nights, weekends and additional hours as needed, and travel on short notice as required.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, move about the facility, reach with hands and arms, climb or balance, stoop, kneel, crouch, crawl, talk, hear and use hands to finger, handle or feel. The employee must regularly lift and/or move up to 50 pounds. This job requires the use of personal safety equipment, including a breathing apparatus. Specific vision abilities required by this job include close vision and distance vision. Vision and hearing must be normal or corrected to normal.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is exposed to moving mechanical parts and risk of electrical shock. The employee is exposed to wet and/or humid internal and external conditions, extreme heat, and vibration. Materials work will be outside in all weather. The noise level in the work environment may be loud. In accordance with WFEC Administrative Procedure 805-Alcohol and Drug-Free Workplace this position is classified as “safety sensitive”.
MUST MEET ALL PHYSICAL AND ENVIRONMENTAL REQUIREMENTS
WFEC IS AN EQUAL OPPORTUNITY PROVIDER AND EMPLOYER
MINORITIES, FEMALES, DISABILITY, AND
VETS ARE ENCOURAGED TO APPLY