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The Department of International Health is seeking a Senior Grants & Contracts Analyst who will manage financial and administrative activities involving both non-sponsored (ex: Urban Health Initiative (UHI), Bloomberg American Health Initiative (BAHI), discretionary accounts,) and sponsored federal (ex: NIH, DHHS, USAID, USDA), non-federal/private grants (ex: Bill & Melinda Gates Foundation, Thrasher, Vitamin Angels, CIFF, others), contracts, and agreements for assigned faculty in the Human Nutrition Program within the Department of International Health. Primary duties include support with grants and proposal preparation, submission, budget development including narrative and financial aspects of grants management. This will also include account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout. Develop financial reports for forecasting and results analysis and ensures compliance with university and/or agency and foundation regulations and restrictions.
Specific Duties & Responsibilities:
- Partner with and act as final point of contact with departmental faculty and/or budgetary staff and the Office of Research Administration (JHURA) toward the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies.
- Understand and utilize institutional policies for pre-award grant process and sponsor guidelines.
- Submit and review all grant proposals for assigned faculty. Review involves checking for accuracy, content, and adherence to all relevant guidelines.
- Responsible for the timely preparation of proposal budget for Principal Investigator (PI) review.
- Manage all assigned grant submissions to ensure timeliness and accuracy.
- Manage related post-award processes, including award setup, review, account setup verification, and ensuring that staff is setup appropriately.
- Monitor receipt of payments/revenue from sponsors. May participate in the development of payment schedules.
- Assist with preparation and submission of all progress reports and Financial Status Reports (FSR’s).
- Work with domestic and international sites in terms of compliance, sub awards, invoicing, vendor payments.
- Administer the expenditure of funds, ensuring that funds are expended according to sponsoring organizations stipulations and appropriate university guidelines.
- Recommend and implement changes to ensure balanced accounts.
- Analyze budget patterns, project expenditures and develop financial reports for forecasting, trending, and results analysis.
- Develop and submit requests for new subaward agreements, independent contractors, and service agreements. See requests through from start to finish.
- Monitor sub-recipients, assists in sub-recipient desk reviews and audits.
- Prepare 12-month salary support projections for assigned faculty/support staff and identify potential support gaps.
- Complete the monthly reconciliation process to monitor expenditures on assigned accounts.
- Prepare non-payroll cost transfers to fix any erroneous charges as needed.
- Submit EFORMS in SAP to allocate salary distributions for assigned faculty/support staff. Assisting other finance staff with EFORMS as needed.
- Meet regularly with Faculty to review accounts, forecast spending and salary support. Plan for future grant submissions.
- Update salary shortfall reports for review by Financial Manager and Director quarterly.
- Function as a liaison between the department and other university offices and departments.
- Remain updated on changes in policy and sponsors’ requirements.
- Identify budget issues, provide alternative solutions and resolve problems
- Use various software applications, such as spreadsheets, relational databases, statistical packages and graphics packages to assemble, manipulate and/or format data and/or reports.
- As needed, assist in training other finance staff with financial processes, policies and procedures.
- Work independently with minimal supervision, manage administrative and financial activities for assigned faculty.
- Perform miscellaneous related duties as assigned.
Minimum Qualifications (Mandatory):
- Bachelors Degree preferably in Finance or Accounting.
- Four years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting.
- Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
Special Knowledge, Skills & Abilities:
- Strong Microsoft Excel skills and programming.
- Knowledge of GAAP, the FAR, Federal UG, and OMB Circular A-133 reporting and transactional requirements.
- Knowledge of SAP.
- Knowledge of Coeus.
- Knowledge of NIH eRA Commons, Assist, Workspace.
- Knowledge of budget preparation and grant submission process.
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Classified Title: Sr. Grants & Contracts Analyst
Starting Salary Range: $59,280 – $81,435 annually (commensurate with experience)
Employee group: Full Time
Schedule: Mon – Fri, 7.5hr days
Exempt Status: Exempt
Location: School of Public Health
Department name: Human Nutrition
Personnel area: School of Public Health
The successful candidate(s) for this position will be subject to a pre-employment background check.