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Responsible for complex and highly responsible staff work immediately below the full administrative level in the City Treasurer’s Office. Responsible for the independent exercise of administrative judgment and decision making, under authority specifically delegated by the department head in carrying out complex and highly responsible administrative and clerical functions, procedures, assignments, and studies of major departmental importance and consequence. Work is performed under general direction with review through reports and conferences. Supervision is exercised over clerical assistants.
- Bank Reconciliation, record any pertinent receipts related to unresolved items.
- Reconcile Cash Reports provided by Vendors for the approval of invoices.
- Schedule account payable batches for parking fine refunds.
- Reverse insufficient funds cash receipts/general bills, forwards notices to departments and affected tax payers.
- Provide coverage for employees that are out of the office.
- MUNIS Implementation Team-test modules that directly affect the department for upcoming upgrades, provide training to the staff within the department associated with changes in the software, prepare How To’s documents.
- Cash Management-Complete daily transfers, wires, cash sweeps. Fund principal accounts to schedule and release ach wires.
- Deposits dividend checks received to respective bank accounts. Records fees, charges and disbursements to various accounts.
- Maintains department cash book.
- Schedules and pays state and federal taxes associated with the City Payroll.
- Responsible for sending payroll check issue files as well as uploading direct deposit and Commonwealth of Massachusetts DOR files.
- Order bank supplies for all departments within the City. Serve as a liaison between banking institutions and City Departments for any bank related issues.
- Record Commonwealth of Massachusetts payments to proper departments when received as direct deposits.
- Research and Prepare Tax Certifications
- Management of Tax Title Related Receivables
- Responsible for preparation and coordination of Tax Title
- Process Tax Title Payments
- Correction of payment and posting errors
- Preparation of Foreclosed property payoffs
- Preparation and Recording of Redemption Certificates
- Act as a liaison between Vendors and various City Departments
- Perform duties of both Treasury Analysts and Assistant Treasury Analysts when needed
- Performs related work as required.
Knowledge, Skills, and Abilities
- Extensive knowledge of department programs, functions, operations, policies and procedures with respect to work performed.
- Thorough knowledge of rules, regulations, laws, and ordinances governing the work performed.
- Thorough knowledge of modern office practices, procedures and equipment.
- Considerable knowledge of the principles and practices of modern office management and supervision.
- Working knowledge of administrative analysis and research and the preparation of administrative reports.
- Considerable knowledge, as required, of municipal bookkeeping.
- Considerable general knowledge of the organization, programs, functions and interrelationship of the various municipal departments.
- Working knowledge of the principles and practices of the fundamentals of modern municipal administration, including budgetary and fiscal practices as required.
- Ability to carry out general and special studies and assignments requiring the organization of material and development work methods in areas where no standardized procedures exist.
- Ability to assemble, evaluate, develop and analyze data in specialized administrative and clerical areas and to make recommendation affecting policies and procedures based on this work.
- Ability to develop, lay out, install and revise departmental clerical procedures and operations.
- Ability to plan, assign, supervise and review the work of subordinates.
- Ability to make independent work decisions in accordance with governing policy, law, rules and regulations.
- Ability to interpret departmental rules, regulations, policies and the law under which it operates, to subordinates and the general public.
- Ability to enforce rules and regulations, firmly, tactfully and impartially.
- Ability to maintain clerical records, and to make computations and tabulations of considerable complexity and to make reports based on this work.
- Ability to establish and maintain effective working relationships with administrative officials, subordinates and the general public.
- Ability to express oneself clearly and concisely, orally and in writing.
Education and Experience
- Bachelor’s degree in finance or related field.
- Five or more years of supervisory experience, municipal accounting, and bank reconciliation.