Job Title: Senior Management Analyst (Limited Term)

Closing Date/Time: Thu. 09/01/22 11:59 PM Pacific Time

Salary: $90,266.53 – $121,016.33 Annually

Job Type: Limited Term

Location: Superior Court of CA, County of Santa Clara, California

Department: Special Programs Division

We currently have a 2 year Limited Term position available; however, this recruitment will lead to establishing an eligibility list for future Regular Full-Time and Limited Term opportunities at the court.

 

Limited Term – Individual is hired for a specific term based on grant funding and is subject to change prior to term at the court’s discretion.

Under general supervision, to perform a variety of analytical staff studies and/or projects in support of the improvement of management functions, practices, and services or the implementation of program objectives.

This is an alternately staffed position, encompassing the Management Analyst and Senior Management Analyst positions. The former is a full working level position within the Management Analyst series. The higher level Senior Management Analyst position has ongoing responsibility for a highly complex analysis function involving the application of specialized skills over and above that required of a Management Analyst.

Typical Tasks/Representative Duties:

Depending on the area of assignment and within the working level limitations outlined above, positions are assigned a combination of the following task (the following list is not intended to represent the full array of tasks an incumbent may be assigned, but rather is reflective of the general nature of the work assignment and scope of responsibility inherent in the positions allocated to this class:

• Conducts analytical studies and surveys on organizations, procedures, budgetary requirements, personnel management, and other related management functions;
• Gathers and analyzes management analysis information and prepares reports outlining methodology, analyzes, and recommendations on administrative, fiscal, organizational, personnel, and other related management issues;
• Interviews and consults with departmental officials and employees, representative from other organizations and groups, and the general public to give and/or secure necessary information;
• Reviews, analyzes, and makes recommendations on exiting or proposed policies, procedures, systems, personnel, and other management activities, and advises management on impact or potential impact of proposed changes;
• Develops and analyzes quantitative data for management control and evaluation proposes;
• Prepares and presents factual and statistical data and makes recommendations in written, graphic, and oral form;
• Make verbal presentations of study findings/recommendations to department and court management and boards and commissions as the assignment requires;
• Acts as departmental resource on any questions in the area studied;
• Conducts or assists in conducting studies requiring inter-agency coordination;
• Performs other related duties as required. 

Employment Standards/Typical Qualifications:

Graduation from an accredited college with a Bachelor’s degree in Business, Public Administration, Finance, or related field and a minimum of two years experience providing program or administrative support to management that included planning, research, and analysis of complex issues. Additional work experience may be substituted for a Bachelor’s degree, if it is in combination with an educational background that demonstrates the required knowledge and abilities. Possession of a valid California driver’s license is required. Submission to a background investigation is required upon conditional offer of employment.

Knowledge of:

• Principles, practices, and trends of public and business administration;
• One or more functional responsibilities generally associated with an administrative and personnel management staff service such as budgeting, workload, and staffing analysis, position classification and pay, recruitment and examination, employee relations;
• Basic governmental functions and organization;
• Application of statistical methods to management analysis;
• Communications techniques required for gathering, evaluating, and transmitting information;
• Effective interviewing techniques at all organizational levels of the Court or other public or private agencies;
• Principles of organization and administration.

Ability to:

• Gather, interpret, analyze, evaluate, and present a variety of management analysis of existing statutes and new or pending legislation;
• Prepare regular monthly/quarterly/annual and ad hoc Judicial Counsel and in-house statistical reports;
• Written communication skills, including ability to draft persuasive budget or grant funding requests by defining problem areas, justifying needs, and preparing subsequent project evaluation reports;
• Identify and evaluate concrete and abstract variables;
• Persuade, justify, and project consequences of decisions and/or recommendations;
• Plan coordinate and initiate action necessary to implement recommendations;
• Define problem areas;
• Interact with personnel at all organizational levels and function in stressful and/or confrontational situations;
• Initiate, plan, and complete work assignments with a minimum amount of supervision, applying the technical skills level required.

Supplemental Information:

WORKING CONDITIONS:

The work environment is generally clean inside buildings with limited exposure to dust, fumes, odors, and noise. Incumbents will be working under sometimes difficult and stressful conditions, with frequent deadlines and expectation to produce high quality work under limited time constraints as well as periodic contact with angry and confrontational individuals. The ability to work independently as well as closely with others is required. 

ESSENTIAL FUNCTIONS:

Specific tasks and duties may vary between assignments, however, the following are considered essential functions expected of the Management Analyst/Senior Management Analyst classification:

• Frequent and ongoing use of a computer terminal to conduct a variety of the more advanced clerical functions and communications;
• Periodic, regular, and/or occasional contact with employees in other court divisions, government agencies, the public and/or vendors with the ability to converse and respond appropriately to inquiries and requests;
• Periodic to regular lifting, walking, and carrying of files, documents, and other court related materials. Incumbents must have the ability to lift and carry 10 lbs;
• Work with time constraints and under pressure in some situations.

PHYSICAL DEMANDS:

• Strength, dexterity, and coordination and/or ability to use a computer keyboard and read a video display terminal on a regular basis; 
• Ability to listen to verbal requests from the public and court staff, then respond appropriately;
• Dexterity and coordination to handle files and single pieces of paper, occasional lifting of objects weighing up to 10 lbs, such as files, stacks of paper, reference books, and other materials;
• Frequent need to reach for items above and below desk level, sometimes with the assistance of a ladder or step-stool;
• Standing and sitting for long periods of time is periodically required. 

EXAMINATION:

A screening panel will be convened to select those applicants deemed most qualified to participate in a written and/or oral examination. The examination process will include one or more of the following: application appraisal; written examination; oral examination.

APPLICATION REQUIREMENTS: 

This recruitment requires the submission of an on-line application. No paper applications will be accepted. Completion of the supplemental questionnaire required. An electronic copy of your Resume must also be submitted as an attachment to this application submission. 

The Court must verify the identity and employment authorization of all new employees to comply with the 1986 Immigration Reform & Control Act. This verification is required only after an offer of employment has been made. For further information regarding the required verification, please contact Human Resources at 408-882-2747.

BENEFITS:

The Court offered benefits package includes a choice of health, dental and vision plan, membership in the California Public Employees Retirement System (CalPERS) as permitted by law, life insurance, paid holidays, vacation, and sick leave.