Location Hartford, CT
Date Opened 10/26/2022 1:30:00 PM
Salary $74,522 – $96,337 annually
Job Type Open to the Public
Close Date11/24/2022 11:59:00 PM
The Role: The Office of the Public Records Administrator is responsible for directing a records management program for all state agencies, quasi-public agencies and municipalities pursuant to CGS Section 11-8 and 11-8a. Under the general supervision of the Public Records Administrator, the Public Records Analyst will perform a wide variety of records management work which includes administering the Historic Documents Preservation Program for preservation and management of municipal records, and developing a records management program for state and municipal government agencies including policies, procedures, guidelines, consultation, and training. The individual must prepare grant program guidelines and contracts, review and process grant applications across two annual grant cycles, and consult with municipalities in formulating grant projects and providing guidance, as well as assist in the implementation of the state/municipal records management program for records in all formats.
The Public Records Analyst will:
• Design and administer local records grant program in compliance with Section 11-8i-n of the Connecticut General Statutes
• Research, analyze, and recommend strategies and actions necessary to develop and implement an effective records management program for state and local government agencies
• Develop and implement program policies, procedures, processes, standards, manuals, and regulations governing public records in any format
• Develop and maintain executive branch state agency and municipal records retention schedules
• Work closely with subject matter experts in records related fields including but not limited to enterprise technologies, regulatory and legal enforcement, legislative development, and archives
• Develops procedures and schedules for retention of public records; monitors records retention schedules and compliance; and additionally, develops procedures, policy statements and regulations related to records management
• Responds to complex requests for advice or assistance from members of the public, vendors, and state/local officials
• Provide technical assistance and advise town officials, architects, and engineers regarding vault construction or modification project in municipal government
• Conduct municipal and agency site visits and records storage facility inspections to ensure that public agencies are meeting established standards
• Develop and present both online and in-person training to state agency and municipal officials
• Assist state agencies and municipalities with identifying and mitigating risks to essential (vital) records and responding to disasters
- Full-time position, 40 hours per week
- Monday through Friday schedule with first shift hour: 8:00am to 4:30pm.
- Telework option.
- Offering tuition reimbursement.
- Reporting to: Public Records Administrator
- Location: Connecticut State Library, 231 Capitol Avenue, Hartford, CT 06107
About Us: The Connecticut State Library is an Executive Branch agency founded in 1854. The State Library provides a variety of library, information, archival, public records, museum, and administrative services for citizens of Connecticut, as well as for the employees and officials of all three branches of State government. CSL also serves students, libraries, researchers, and town governments.
This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Applications to this recruitment will be used to meet collective bargaining requirements. Once any collective bargaining requirements have been met, all other applicants may be considered.
- Interviews will be limited to candidates whose experience most closely meets the preferred qualifications, so please ensure that your application is complete and details your experience as outlined in this job posting. Please note: You will be unable to make revisions once you submit your application into the JobAps system.
- The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
- The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
- Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.
- Please select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location.
Important Next Step Information for After You Apply:
Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting’s closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question’s expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user’s spam.
At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency. Applicants must meet the minimum qualifications as indicated to apply for this position.
Due to the large volume of applications received, the Department of Administrative Services is unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account.
Connect With Us:
PURPOSE OF JOB CLASS (NATURE OF WORK)
In the State Library, this class is accountable for independently performing a full range of complex professional library tasks in management services, patron services, library services and historical services.
EXAMPLES OF DUTIES
Answers complex reference questions utilizing reference tools of a specialized nature; provides information referrals for legal, historical, genealogical and other special subject researchers; operates a medium sized law library; indexes legislative records and other specialized collections; coordinates serials and holdings control; performs original cataloging and name authority work for items of intermediate difficulty including Connecticut documents and monographs; may train assigned staff; may coordinate or conduct workshops; may serve as liaison to groups and organizations; performs related duties as required.
KNOWLEDGE, SKILL AND ABILITY
Considerable knowledge of professional principles and practices of library science including classification systems, reference sources and techniques, acquisitions, cataloging and filing, bibliographic sources of information and library automation; considerable knowledge of specialized functional procedures, areas of subject matter and/or principles of library administration; interpersonal skills; oral and written communication skills; ability to analyze and solve moderately complex problems relating to library methods and procedures; ability to utilize computer software.
MINIMUM QUALIFICATIONS – GENERAL EXPERIENCE
A Master’s degree in Library Science or Information Science from a library school accredited by the American Library Association AND one year of post graduate degree experience in a relevant area of professional library work.
- Experience providing grant program administration.
- Experience in providing technical assistance to municipalities regarding vault renovation, modification, and construction projects.
- Experience providing records management services.
- Experience providing training to internal and external stakeholders.
- Experience with virtual meeting platforms.
1. The State Librarian may determine other advanced educational degrees equivalent to the MLS degree based on staffing needs.
2. Incumbents of this class may be assigned to special projects requiring advanced level professional library duties as directed by the State Librarian.
AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.