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Classification: EDUCATIONAL DATA ANALYST
Open and Promotional Recruitment
Work Schedule: 8 hours per day (8:00AM – 5:00PM);
5 days per week (Monday – Friday);
12 months per year
Salary Range 137 (monthly):
Step A Step B Step C Step D Step E
$7,586 $7,965 $8,364 $8,781 $9,220
Current Vacancy: Educational Services Division; Early Learning Support Services Department; 101 Twin Dolphin Drive; Redwood City, CA 94065-1064
Application Deadline: Monday, February 28, 2022 (Applications must be received online through Calopps.org by 5:00 p.m.)
Job Summary: Under the direction of the Coordinator of Early Learning Quality Improvement Initiatives, perform a variety of professional activities involved in the research, collection, organization, processing, analysis, reporting, and presentation of county, district, preschool, and student-level enrollment, assessment, quality improvement, accountability, demographic, program, and a variety of other data; utilize an assigned computer system to input and extract data, maintain automated records and generate a variety of statistical reports and documents.
Essential Job Functions:
- Perform a variety of professional activities involved in the research, collection, processing, analysis, reporting, and presentation of county, district, preschool, early learning and student-level enrollment, assessment, accountability, demographic, program, and other data
- Input, process, extract, and analyze a variety of data in an assigned computer system; format data, develop spreadsheets and generate a variety of reports and documents related to enrollment, assessment, accountability, demographics, and programs; verify and assure accuracy, integrity, and completeness of input and output data and reports
- Prepare a variety of narrative and statistical lists, records, and reports related to county-, district-, preschool-,teacher- and student-level enrollment, assessment, quality improvement, demographic, and other assigned data and activities; compare data and identify errors/discrepancies; make corrections, additions, and modifications
- Contact early learning programs and partner agencies to request and collect a variety of statistical data and information; assure data is recorded, analyzed, and reported according to established procedures and time lines; distribute data, findings and reports to appropriate school district and County Office staff, administrators, sites, and the California Department of Education
- Participate in monitoring and analyzing County Office and early learning quality improvement programs for educational effectiveness, outcomes and operational efficiency; provide input concerning the development and implementation of practices, policies, programs, projects, and procedures to enhance educational effectiveness, outcomes, and operational efficiency
- Serve as a technical resource to County Office staff, administrators, school districts, preschools, outside agencies, and the public concerning assigned projects and studies and related research, analysis, and statistics; respond to inquiries and provide detailed and technical information concerning related findings, reports, data, information, practices, standards, requirements, and procedures
- Provide County Office and school district administrators with assistance in the development and preparation of a variety of reports, and the collection, organization, analysis, interpretation, and presentation of data; develop and generate tables and graphics to enhance data presentation and reporting as needed
- Receive and evaluate requests for data, statistical analysis and research projects; design strategies to complete assignments; develop and implement research activities and methods of statistical data collection, analysis, and presentation for assigned projects
- Provide support to County Office Staff in researching and writing grants
- Design, develop and utilize a variety of measurement instruments such as tests, surveys and questionnaires as directed
- Communicate with personnel and various outside agencies to exchange information and resolve issues or concerns
- Operate a variety of office equipment including a copier, fax machine, scanner, computer and a variety of specialized software
Qualifications: Any combination of education and experience providing the job knowledge, skills, and ability for successful job performance will be considered for positions in this classification. Typical qualifications would be equivalent to:
EDUCATION: Bachelor’s degree in Mathematics, Statistics, Education, Public Policy, Computer Science, Business Administration or a related field; and
EXPERIENCE: Two (2) years of experience involving statistical research and analysis including work with computer databases and software applications.
Specialized Skills and Knowledge:
- Knowledge of principles, practices, procedures and techniques involved in the research, collection, analysis, interpretation and reporting of statistical data
- Ability to perform a variety of professional activities involved in the research, collection, organization, analysis, preparation, processing, interpretation and reporting of County Office and school district enrollment, testing, program and a variety of other data
- Knowledge of computerized data collection, management, manipulation and distribution requirements for analysis and reporting functions
- Knowledge of data collection information systems and statistical software
- Ability to utilize an assigned computer system to input and extract data, maintain automated records and generate a variety of statistical reports and documents
- Knowledge of data control procedures and data entry operations
- Ability to review and verify input and output data to assure accuracy and efficiency
- Ability to type or input data at an acceptable rate of speed
- Knowledge of data verification and clean-up procedures
- Ability to compile and verify data and prepare reports
- Knowledge of statistical and mathematical computations
- Ability to perform accurate mathematical and statistical calculations
- Ability to make mathematical and statistical computations with speed and accuracy
- Ability to maintain accurate statistical records
- Knowledge of survey instruments, techniques and methodology
- Knowledge of report writing and statistical record-keeping techniques
- Ability to assemble, organize and prepare data for records and reports
- Ability to interpret findings and analyze data, and provide related recommendations
- Ability to serve as a technical resource concerning assigned projects, reports and related research, analysis and statistics
- Knowledge of record retrieval and storage systems
- Knowledge of principles, methods and procedures of operating computers and peripheral equipment
- Knowledge of oral and written communication skills
- Ability to communicate effectively both orally and in writing
- Knowledge of correct English usage, grammar, spelling, punctuation and vocabulary
- Knowledge of interpersonal skills using tact, patience and courtesy
- Ability to establish and maintain cooperative and effective working relationships with others
- Ability to work independently with little direction
- Ability to plan and organize work
- Ability to meet schedules and time lines
Physical Requirements: Applicants must possess the physical abilities outlined below with or without accommodation. San Mateo County Office of Education will consider reasonable accommodation requests.
- Dexterity of hands and fingers to operate a computer keyboard
- Hearing and speaking to exchange information in person and on the telephone
- Seeing to read a variety of materials
- Sitting or standing for extended periods of time
- Bending at the waist, kneeling, or crouching to file materials
Examination Process: The examination process for this classification will consist of:
- A written examination (Anticipated Date: Thursday, 03/10/2022, In-Person Testing); and
- An oral board examination (Anticipated Date: Tuesday, 03/15/2022, Virtual Testing Via Zoom).
NOTE: Internal (Promotional) candidates must score 80% or higher on each examination in order to be placed on the Promotional List. Examination procedures are subject to change as deemed necessary by the Executive Director, Personnel Commission Services.
Only the highest qualified candidates will be invited to attend the examinations. Responses to the Supplemental Questionnaire must be completed for the application to be considered.
All work experience, education, training, and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications. APPLICATIONS COMPLETED IMPROPERLY MAY BE CAUSE FOR INELIGIBILITY, DISQUALIFICATION OR MAY LEAD TO LOWER SCORES. It is the sole responsibility of the applicant to ensure all attachments have been received by the analyst after submission and prior to the expiration of the deadline date and time. Applicants will not be contacted about missing documentation or attachments.
Applicants will only be contacted by email about this position during each phase of the recruitment; therefore, it is the applicant’s responsibility to ensure that their registered email address is accurate and kept up-to-date and to check spam filter and junk email for updates for this recruitment.
Applicants will need to pass each part of the examination process as outlined above to move forward through this recruitment.
Candidates who pass all of the examination processes are ranked on an eligibility list according to their score(s). Selection for positions will be made from among the top three ranks of candidates. The job eligibility list will be used for hiring in other vacancies that are in the same respective job classification, and will be active for one (1) year (Merit Rule 60.1: A.4). This position will be working physically in various buildings and facilities in San Mateo County Office of Education. Due to COVID-19, there are some protocols for safety and social distancing that have been established at the San Mateo County Office of Education.
Please note that we are a public agency. If you are offered and you accept this position, we will not cover any costs for relocation or reimbursement for travel expenses for employment.
101 Twin Dolphin Drive
Redwood City, CA 94065
Proof of citizenship or legal status will be required upon offer of employment.
San Mateo County Office of Education provides equal employment opportunity to all qualified persons. The recruitment, testing, and hiring of all personnel will be without regard to race, ancestry, national origin, age, color, creed, religion, sex, gender identity or expression, sexual orientation, marriage status, medical condition, physical or mental disability, genetic characteristics, or veteran status.
Total Compensation Package: Placement on salary schedule. If a medical plan is selected, the employee will receive a contribution of $1,125.00/month toward the selected medical plan (through CalPERS), Delta Dental, and Life Insurance. The employee pays the balance of their health premiums from their gross earnings on a pre-tax basis. If a medical plan is not selected, employees will receive a contribution of $300.00/month toward single coverage for Delta Dental, and Life Insurance. A vision plan (VSP) is also available. Employees pay the worker contribution to the Public Employees Retirement System (PERS). This position is represented by California School Employees Association (CSEA) Chapter No. 887. Pursuant to Article 4.1 of the CSEA 887 Collective Bargaining Agreement, the County Office shall deduct in accordance with the CSEA dues and fees schedule from the wages of all employees.