Keeping Washington Clean and Evergreen
In this role, you will be working in the Financial Systems Business Unit supporting users of the Ecology’s Administration of Grants and Loan (EAGL), and Ecology Helping Unify Business (Ehub). You get the opportunity to assist the agency grant managers, fee administrators and loan managers navigate and process transactions through D365 Finance and Operations. You will gain experience in customer service, multi-tasking, process and system documentation, development of training materials, and the functionality of a modern financial and grant and loan systems.
Financial Services Mission: To manage the agency’s financial resources and support agency planning so that environmental goals and strategic priorities are met.
Protecting Washington State’s environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embrace the value of people.
Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:
- A healthy life/work balance by offering flexible schedules and telework options for most positions.
- An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
- Continuous growth and development opportunities.
- A wellness program that offers education, fitness classes, and an agency-wide fondness for outdoor meetings.
- Opportunities to serve your community and make an impact through meaningful work.
Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity: We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.
Equity: We champion equity, recognizing that each of us need different things to thrive.
Inclusion: We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work.
Respect: We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.
We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
During Healthy Washington Roadmap to Recovery, employees are working a combination of in-office and/or telework based on position and business need. Ecology is following current state guidance regarding building occupancy, mask requirements, health screening questions before entry, and social distancing.
Application Timeline: This position will remain open until filled, with an initial screening date of September 30, 2021. In order to be considered for initial screening, please submit an application on or before September 29, 2021. The agency reserves the right to make an appointment any time after the initial screening date.
What makes this role unique?
Challenges of this position are being able to provide excellent customer service, complete assignments timely, document processes, while juggling numerous other tasks. You will be working in a fast paced environment, requiring time management skills, prioritize competing tasks, meet deadlines, and patience working with a diverse group of users with varying levels of experience in the systems
What you will do:
- Assist EAGL Business Lead with documentation, scheduling of applications development meeting
- Customers service with internal and external staff on system issues
- Testing of weekly pushes, bug fixes, application development or system enhancements in Test environment
- Document business processes through flow diagrams, or user stories
- Create or update training materials or manuals
- Regularly scheduled regression testing after system upgrades have been deployed by vendors
Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, educational, volunteer and lived-experience. See below for how you may qualify.
Seven (7) years of experience conducting multi-dimensional research and analysis, formulating recommendations, and coordinating implementation and ongoing evaluation of programs and strategic and long-range planning activities.
Bachelor’s degree in business administration, public administration, health administration, law, environmental law, finance, economics, statistics, environmental management, environmental or public policy or a related field
Three (3) years of experience conducting multi-dimensional research and analysis, formulating recommendations, and coordinating implementation and ongoing evaluation of programs and strategic and long-range planning activities.
Master’s degree in one of the fields listed above
Two (2) years of experience conducting multi-dimensional research and analysis, formulating recommendations, and coordinating implementation and ongoing evaluation of programs and strategic and long-range planning activities.
Equivalent experience may substitute year for year for education.
All experience and education combinations that meet the requirements for this position:
Special Requirements/Conditions of Employment:
Employee must read, sign, and abide by the Financial Services/Fiscal Office Agreement on Confidential Information (Part A), Internal Control Responsibility (Part B), Safeguarding and Preventing Misuse of Ecology’s Data (Part C).
We highly encourage you to apply even if you do not have some (or all) of the desired experience below.
- Two years of aggregate experience in any combination of the following areas:
- Working with automated systems that include users from business and financial areas, and in coordination with information technology staff.
- Working on a team that either developed requirements, or developed or implemented an automated system.
- Demonstrated ability to communicate effectively, work collaboratively with, and present complex financial material, to all levels of managers and staff.
- SharePoint experience to include uploading/downloading documents, creating document libraries and lists, and managing user permissions in lists, libraries and sites.
- Demonstrated skills and ability to analyze an existing process, identify areas that need improvement, and develop new steps that will improve the efficiency and effectiveness of the process, i.e., “LEAN.”
- Demonstrated knowledge of state and federal contracting and procurement laws, policies, and procedures.
- Demonstrated knowledge of state accounting systems, state laws, policies, and procedures regarding fiscal and administrative issues, and federal laws impacting financial activities.
- Ability to negotiate with and influence both internal and external customers and entities by using negotiation skills and/or effective oral and written communication skills, while maintaining a recognized level of trust, respect, and confidentiality.
Note: Having some (or all) of this desired experience may make your application more competitive in a highly competitive applicant pool.
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply.
Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?
- Please call: (360) 407-6186 or email: email@example.com and we will be happy to assist.
- If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.
- If you need assistance applying for this job, please e-mail firstname.lastname@example.org. Please do not send an email to this address to follow-up the status of your application. You can view the latest status of your application on your profile’s main page.
- If you are reading this announcement in print format, please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology.
It’s in the applicant’s best interest to submit all of the documents listed below. Applications without these documents may be declined.
- A cover letter describing why you are interested in this position
- A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position
Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable.
For Your Privacy:
When attaching documents to your application (Resume, Cover Letter, Transcripts, DD-214, etc.):
- Please be sure to remove private information such as your social security number, date of birth, etc.
- Do not attach documents that are password protected, as these documents may not be reviewed and may cause errors within your application when downloaded.
Additional Application Instructions for Current Ecology Employees:
Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources.
The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed.
Why work for Ecology?
As an agency, our mission is to protect, preserve and enhance Washington’s environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism and accountability.
Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State’s environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance.
Ecology employees may be eligible for the following:
Student debt: how working for Ecology can help
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186. Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.
Note: This recruitment may be used to fill other positions of the same job classification across the agency.