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Terms of Reference
Interns, Finance Branch, Division of Management Services
Job title: Data Analyst Intern, Last Mile Assurance
Location: UNFPA HQ in NY or remotely (pending COVID-19 circumstances)
Part/Full-time: Part/ Full-time (approximately 15-40 hours per week)
Duration: 3 to 6 months (starting as from February 2022)
About UNFPA and How You Can Make a Difference:
UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person’s potential is fulfilled. UNFPA expands choices and possibilities for women and young people to lead healthy and productive lives. The agency’s new strategic plan (2022-2025), focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices.
UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results. We need interns who are exceptional in how they manage the resources entrusted to them and who commit to delivering excellence in programme results.
UNFPA is the largest public sector distributor of reproductive health commodities in the world, working with Ministries of Health and international family planning NGOs in 70+ countries to fulfill our mandate.
Under the direct supervision of the Chief, Finance Branch, the intern will be working on the Last Mile Assurance (LMA) team.
The objective of the LMA process is to obtain reliable evidence of whether UNFPA-donated programme supplies are adequately managed and safeguarded by the entities to which they are entrusted (typically, the health ministries of the countries where UNFPA implements its programme) effectively and timely reach the designated service delivery points (SDPs) where beneficiaries can access them, i.e., the “last mile”. When capacity gaps are identified in the supply chains of our partners, the LMA team works with a variety of partners to address them.
A work-plan with achievements for the duration of the Internship and learning opportunities will be agreed upon. Related learning opportunities for the Internship will be agreed upon at the start of the internship period. Ongoing supervision and coaching by experienced Finance Branch staff members leading the work-stream, and participation in period progress meetings will lead to a beneficial environment for the interns, enhancing their understanding of UNFPA’s mandate and their skills and capacity in the areas and processes to which the work-streams relate.
You would be responsible for:
The intern working in the Last Mile Assurance team will:
- Perform data wrangling and analysis of transactional data received from Implementing Partners (IPs).
- Compile findings from Spot-checks, which are on-site verifications of UNFPA partners’ management of programme supplies.
- Participate in meetings with Country Offices (COs) to discuss the outcomes of analyses of transactions.
- Track the status of transactions received from each country.
- Review the results of Last Mile Assurance deliverables.
- Create presentations and other materials for training on programme supplies management and Last Mile Assurance.
- Support logistics for Spot-checks, which are on-site verifications of our partners supply chains.
- Perform other duties as required.
Your Education: Active enrollment or recent completion (within one year) of a Master’s level degree programme in a relevant field (e.g. Business Administration, Supply Chain Management, Data Analytics, Management of Information Systems, Engineering, Global Health, International Development, etc.). Students with a strong international background undertaking undergraduate studies in the above fields would also be eligible for the internship.
- Fluency in English. Intermediate knowledge of French, Arabic, Spanish, or Portuguese are a plus.
- Strong attention to detail and data analysis skills; ability to use large and imperfect datasets for meaningful analysis, identifying key trends, data integrity gaps.
- Experience using MS Excel.
- Experience using business intelligence and data visualization software is desirable.
- Strong analytical and writing skills.
- Initiative, sound judgment and demonstrated ability to work harmoniously with staff members from different national and cultural backgrounds.
Prior experience in working with development agencies, including in volunteer capacity, as well as working in a low- or middle- income country would be considered an advantage.
Upon completion of the assignments, and depending on their duration and assigned work-streams, the intern will gain the following knowledge assets:
- Understanding of UNFPA, its mandate, programmes and financial management processes and systems.
- Understanding of key UNFPA’s financial management policies and procedures and the mechanisms through which these are implemented.
- Understanding of UNFPA’s internal control framework.
- Understanding of supply-chain management processes and activities at UNFPA, the challenges faced, and the controls required for an effective supply-chain management.
- Understanding of the challenges faced in distributing key reproductive health commodities to women and girls at the last mile.
- Enhanced ability to write and formulate substantive documents, including standard operating procedures and training materials.
- Enhanced ability to develop and utilize data analysis tools and models.
- Networking with UN personnel.
- Work experience as a team member in a multicultural setting.
- Understanding of the dynamics of operational and programme support and communications to the field, and at the level of HQ.
- Understanding of UN technical language, working procedures, and coordination mechanisms.
Interns do not receive a salary or any other form of remuneration from UNFPA. The costs associated with an intern’s participation in the programme must be assumed either by the nominating institution, which may provide the required financial assistance to its students, or by the students themselves, who will have to meet living expenses as well as make their own arrangements for accommodation, travel and other requirements.
However, interns will receive a stipend to help cover basic daily expenses related to the internship, if not financially supported by any institution or programme, such as a university, government, foundation, or scholarship programme. The stipend will be paid based on the location where the intern is based. For example, the stipend in New York is USD 1,000 per month for full time interns.
Applicants must have medical insurance for the duration of the internship. Proof of insurance will need to be submitted before the internship begins. UNFPA does not provide medical insurance for interns.
How to Apply
The deadline to apply is January 25 at midnight EST.