School Business Analyst at Da Vinci Schools

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Employer: Da Vinci Schools

Expires: 05/01/2020

The School Business Analyst (hereafter referred to as “SBA”) for a fast growing charter management organization with several unique operational lines. The SBA will support the business office in improving operating systems and creating actionable reports that will improve decision making by the administrators and directors served. This support includes regular interactions and meetings with staff in a management role. His/her key responsibilities will initially include the following as the infrastructure is being built out: Assisting with the set-up of operating systems (e.g. accounting, payroll, time & labor, procurement, receivable, etc.) for all organizations. This includes the review of coding and cost allocations.Releasing funds (e.g. payroll, procurement, etc.) after reviewing the transactions from the administrators and business office personnel for accuracy.Monitoring the spending obligations (e.g. Local Control Accountability Plan, Title funds, proposition 20 lottery funds, grants, etc.) and generating reports to state and federal agencies of all entities.Identifying spending patterns and trends of the separate Local Educational Agencies (also known as “LEAs” or “Schools”), divisions, programs, business units, etc. to test feasibility and long-term sustainability. ESSENTIAL RESPONSIBILITIESSet-up operating systems to improve data, compliance and productivity. Responsibilities include:Review coding in order to enhance data for actionable decision makingCreate educational tools for the staff on updated policies and proceduresProvide staff assistance on the policy and procedural changes as they occurRelease funds after reviewing transactions and audit trails for financial accuracy.Within Concur, review processed payments after they have been authorized by the manager / director / administratorWithin Paycom, review the payroll register against the labor reports and calculationsTrack spending for the organizations obligations.Track restricted funding sources (e.g. Title funds)Monitor results and spending activities within the LCAPSubmit reimbursements for certain activities (e.g. mental health, MAA)Create and provide monthly reports that updates the spending statusImplement best practices, policies and procedures recommended by authorities like FCMAT within the organization’s culture and operating systems. Those recommendations can be from following sources:Charter School Accounting and Best Practices ManualAssociated Student Body Accounting Manual, Fraud Prevention Guide and Desk ReferenceCreate redundant calculations in Excel to test the accuracy of system generated reports to reduce errors and malfeasance. This is the foundation of work papers for system generated reports.Provide general accounting duties, which include:General ledger reviewPeriodic internal transactions (e.g. accruals) and postingsAssisting with the year-end financial auditCreating schedules to properly track balance sheet accounts (e.g. accounts receivable)Provide general analyst duties, which include:Assist with the development of monthly financial reports and periodic updates to the BoardResearch the industry to find key performance indicators and benchmarks in order to generate a performance report card for all business linesApplying data to identify potential opportunities for operational efficienciesGenerating multi-year financial projectionsPerform cost / benefit analysis to assist administrators with decision makingAssist the business office with everyday tasks:Operating system troubleshootingProviding data to back office and the district overseersPreparing calculations and reports to CMO staffAssisting with legal and compliance issuesThis job operates in a professional office environment, is largely sedentary, and utilizes typical office equipment (computers, phones, photocopiers, etc.). Normal business hours are 8:00am – 5:00pm, Monday-Friday (although these hours may vary and may require occasional evening and weekend work based on organizational needs). Minimal or no travel required, other than visits to local school sites (as needed). QUALIFICATIONS*     Bachelor’s degree required (preference in business economics, mathematics, statistics and engineering)*     CPA or CMA candidates preferred*     Desire to become a business generalist*     Passionate about making a difference in education*     Proficiency in Excel preferred*     Must be able to pass a TB test and background check at time of offer The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to perform the job. COMPENSATIONCompensation will fall within a range of $50,000- $75,000, commensurate with experience. We offer a comprehensive benefits plan, including (but not limited to):A stipend for medical benefits, dental, vision, and life insuranceRetirement options, including up to a 3% match to 457 contributionsVacation and sick days