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For Alumni: Office Manager at Theorem LP

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Employer: Theorem LP

Expires: 05/01/2020

We are seeking a proactive, personable and tech-savvy Office Manager to join our growing firm as a critical member of the corporate support team. Reporting to the Chief of Staff and working closely with the head of Talent and Culture, the Office Manager will be responsible for ensuring our new office is a productive, collaborative and welcoming work environment. This role has 2 primary components — office management, and office technology support, ranging from continuous management of space improvements, organization and upkeep of security systems, equipment and supplies, keeping spaces clean and stocked, managing vendors & service providers, greeting visitors, and providing additional administrative support as needed. What you’ll doOffice Space OwnershipDirectly contribute to office productivity and functionality by ensuring temperature, lighting, space, seats, and tables are optimized for the well-being of the teamBe the point person for and optimize facilities services with a wide range of responsibility — mailing, custodial, delivery, building engineering, repairs and maintenanceManage seating plan and changesUpkeep of conference rooms, making sure they’re clean, stocked, and always ready for use Manage inspections and ensure compliance — fire, electric, plumbing, insurance policy, etc. — and make sure physical space meets health and safety standardsCreate our emergency preparedness planMaintain and update Business Continuity PlanManage food and beverage programs, making sure healthy and delicious snacks and lunches are available for the teamManage and regularly update/restock inventory of kitchen and office supplies to meet company needsGreet all visitors and facilitate meeting set upEnsure remote employees’ general connectivity and onsite visit managementPrepare the spaces for firm-wide events, such as All Hands, Lunch & Learns, office parties and much moreSource and maintain vendor relationships and subscriptionsOffice Technology Support & OwnershipMaintain the office security system (e.g. Brivo, NAVCO)Wireless (e.g. password update, network vendor liaison)Printing/Copying/Fax equipment and servicesKeep track of overall inventory management (laptops, monitors, phones, etc)Purchase and setup of IT equipment (e.g. Laptop, phone) for onboardingManage laptop replacement programManage loaner equipment and consultant equipment/accessManage and troubleshoot conference/collaboration technologySource and manage IT services vendors in collaboration with tech product leadManage IT requests and provide basic IT support in a timely and effective mannerManage scheduled IT activities (e.g. security audit, equipment review, etc.)Manage overall vendor and product list (list of vendors, licenses, subscription cycle, etc.)What you bring to the tableBachelor’s degree3+ years of office management, administrative support and/or facilities experienceKnowledge of office management responsibilities, systems and procedures and adaptable to changing processes and eager to try new thingsTechnically savvy: comfortable and confident using MacOS/Apple hardware, G-Suite, Zoom, Slack and other professional productivity tools and softwareExcellent time management skills and ability to multitask and prioritize workEmotionally mature with excellent interpersonal skillsHighly collaborative team skills with the ability to interface with all levels of staff, vendors, and guestsDemonstrates professionalism at all times anOutstanding organizational and planning ability with superb attention to detailSelf-starting, resourcefulness, and motivated to become a critical member of our teamWe invite you to apply if you’re interested in working with collaborative, respectful, eagerly-nerdy individuals who delight in solving hard problems together. And yes, Theorem is an equal opportunity employer and we provide work authorization sponsorship.